How to Merge Two Google Workspace Accounts – A DIY Guide

Google Workspace previously known as G Suite, is an impeccable suite for organizations whether it is big or small. It provides different features such as email services, document storage, collaboration utilities, and many more. However, there are multiple reasons to merge two Google Workspace accounts such as rebranding, consolidation, and others. For, instance, take a look at user’s query in Google Workspace Admin Center.

So, in this article, we will guide you through the complete process of combining two Google Workspace accounts into a unified account along with emails, contacts, calendars, and documents. The transition from one Google account to another streamlines the operations and improves efficiency. But before deep dive into the solution, let’s explore the reasons for merging two Google Workspace accounts in detail.

Points Covered 

• Why Do Users Need to Combine Two Google Workspace Accounts?
• Distinct Ways to Merge Two Google Workspace Accounts
  • Combine Two Google Workspace Accounts Using Google Admin Console
    • Limitations of Manual Method
  • Professional Method to Merge Two Google Workspace Accounts
• Conclusion

Why Do Users Need to Combine Two Google Workspace Accounts?

Merging two G Suite accounts into one offers several benefits. Let’s figure out some most compelling reasons to consolidate Google Workspace accounts.

• Data Consolidation – By merging the G Suite accounts into one provides a centralized location to access all of the data. There is no need to switch between the accounts to access the particular data.
• Streamline of Communication – Having multiple G Suite accounts creates several fragmented channels which creates a lot of confusion to manage. The unification of channels and accounts improves collaboration by eliminating confusion.
• Cost-Effectiveness – Handling multiple Google Workspace accounts is as costly rather than a single account. So, if you merge two Google Workspace accounts then cost is minimized which is the key factor in the organizations.
• Enrich User Interface – Switching between the multiple Google Workspace accounts frustrates users. However, merging the accounts into one makes the access of accounts easier and embellishes the user interface.
• Scalability – When the organization is going to expand then you do not need to share the data between the different accounts. You can add the users and domains as per the requirement into a single Google Workspace account.

Distinct Ways to Merge Two Google Workspace Accounts

While Google Workspace does not provide a direct way to merge different G Suite accounts, hence, the most appropriate solution could be data migration or consolidation. Which further implies transferring Google Workspace to another account. This is possible with the different methods one is the manual and another is the professional. The manual method could be technically complex to perform to combine G Suite accounts. On the other side, the professional method is the choice of the experts to complete the merging process. So, let’s begin with the methods in detail.

Combine Two Google Workspace Accounts Using Google Admin Console

Consolidating the two Google Workspace accounts into one manually requires several steps to follow. Here are the complete steps to merge G Suite accounts sequentially follow them. There is an in-built feature of Google that is Delta migration through which the merging of G Suite accounts is possible. To do so execute the below steps.

• Step 1. Open and log in to the Google Admin Console and choose the Data Migration option.
• Step 2. Select the options for migrating and then Continue.
• Step 3. Complete the essential credentials, Source Migration as G Suite, and Connection protocol as Auto Select Recommended.
• Step 4. Now, finalize the Start Date of Migration.
• Step 5. Select the Migrated Deleted Email or Junk Email under the Migration options.
• Step 6. Finalize the users for migration either single users or multiple users.
• Step 7. Prepare a CSV file for users which consists of the Source ID, Source password, and Destination ID.
• Step 8. Upload the created CSV file and hit the Start migration option to merge two Google Workspace accounts.

Limitations of Manual Method

• Migration of emails, contacts, and calendars cannot performed concurrently.
• Using the Google Workspace Admin tools you can not migrate Google Drive to another account.
• Merging G Suite accounts becomes a laborious and technically complex task for huge data.
• It does not provide the Date Filter to sort the data.
• You can not migrate entire calendar data using the Google Workspace Admin tools. You have to manually export contacts in CSV and import them to the destination account.
• There is no option to set the priority of Google Workspace accounts to merge two G Suite accounts.

Professional Method to Merge Two Google Workspace Accounts

As we have discussed above about the DMS method to combine two Google Workspace accounts. The above method is filled with lots of limitations. So, now let’s explore the professional method that performs using the Migrator Wizard G Suite Migration Tool. It can migrate emails, contacts, calendars, and documents concurrently without any hassle. Because of the simplicity of this tool, even the non-admins are also using this for merging two Google Workspace accounts. It is up-to-date and well-informed with the commenced features.

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State-of-the-Art Features of the Automated Tool

• Able to migrate all of the essential data from Source to Destination G Suite account.
• Incorporate the smart date filter to migrate the selective data.
• Provides the option to assign the priorities to the accounts.
• User-interactable dashboard to track the process.
• Creates reports after the completion of the migration.
• Competent in handling run-time errors.
• Complete the process of migration quickly.
• Compatible with multiple operating systems.
• Provides different options to fetch the users into the tool.

Steps of Automated Tool to Merge Two G Suite or Google Workspace Accounts

Step 1. Download the tool on the system. Choose the Source and Destination as the G Suite.

Step 2. Tick the checkbox of the items such as Email, Calendar, Contacts, and Documents that you want to migrate. Apply the date filter as necessary.

Step 3. Complete the Source G Suite account credentials. Validate all the entered credentials and Next.

Step 4. In the Destination tab, enter the destination Google Workspace account details. Verify all the details and then Next.

Step 5. Load the users into the tool. Map the source and destination users and move to Next.

Step 6. Finally, click on Start Migration to merge two Google Workspace accounts.

Conclusion

Because of these distinct reasons, organizations need to merge two Google Workspace accounts into a unified account. However, due to a lack of knowledge, they fail to do so. Therefore, through this write-up, we have explained the different possible methods to combine and consolidate two Google Workspace accounts. However, due to the constraints of the manual method, experts opted for and advised the professional tool to combine two Google Workspace accounts.

Frequently Asked Questions

Q1. How do I link two Google Accounts?

A – There is no direct method available to link two Google accounts. The only solution is to connect two Google accounts. Either you can export one Google account data and then add it to the other or use the above elaborated professional tool.

Q2. Can I merge two Google Workspace accounts?

A – Yes, you can consolidate two Google Workspace accounts into one using the above-mentioned tool. Follow the below steps to do so.

1. Download and Install the tool.
2. Select Source & Destination platforms.
3. Choose the items from the workload section.
4. Add the details of both accounts.
5. Add Users and Start Migration.

Q3. What should I do before merging my both G Suite accounts?

A – You should follow the below plan before going to perform migration.

1. Create a backup of your data.
2. Inform users about the process.
3. Create a list of all the accounts that are going to migrate.
4. Run a test migration before the actual migration.